The importance of date stamps cannot be underrated, especially when it comes to using them on official documents in government offices, organisations and businesses. Generally, we use rubber stamps for authentication purposes. We also use them to keep track of records and for control purposes. With rubber stamps, it’s easy to conveniently personalise documents with logos, signatures and many others without wasting time.
Most rubber stamp customers we receive in Uganda prefer date stamps, also known as adjustable date stamps. These are stamps with a provision of a date that you keep changing.
Why Are Custom Date Stamps Necessary?
These date rubber stamps are so crucial in several ways, but the most obvious one to the user is convenience. In most government offices, institutions, organisations and businesses, affixing a date stamp is a requirement because there may be some legal implications relating closely to dates.
To write a date manually on every document is hard. It requires much effort and energy. Additionally, it wastes a lot of time. But with date stamps, the whole process becomes so easy. You can stamp hundreds of documents in a short time. But if you have to write the date manually, it can take you days to finish the task.
Be Careful When Using Stamps With Dates….!
When using stamps with adjustable dates, you must be careful because there may be legal implications of dates. You, therefore, have to be cautious as you affix a rubber stamp on an official document.
Many times, users forget to change the date to reflect the actual date of stamping the document. Well, this could be acceptable under normal circumstances. But should there be any situation that may require taking that document to courts of law, that’s where you will have problems.
Do You Need a Date Rubber Stamp?
As I have already said, most people in Uganda order date stamps. But do they need date stamps? You should ask yourself this question before ordering a rubber stamp.
To determine whether you need a date stamp or not, you need to look at the nature of the documents you work on within your office. Some offices need date stamps because of the nature of their work. For instance, paid rubber stamps and received rubber stamps should each bear dates for tracking purposes.
But there are also offices that don’t need date stamps. For instance, if most of the documents you deal with have dates printed on them, affixing a date stamp is not necessary. Why? Well, I feel that it’s not prudent to stamp dates twice on the same document: one printed and another stamped. Secondly, it can cause a high risk. If by mistake, the stamp date does not match with the printed one, it can cause issues in situations where you have to use the document in courts of law.
So What Should You Do Then…?
My advice is that if you discover that a date stamp is not necessary, use one without a date. For example, in my business, I have not yet come up with a situation where date stamps are required. On my receipt book and other documents, there is a provision for writing the date manually. All that I need is to add a stamp without it for purposes of authenticating the receipt or document next to where I have put my signature. What about you?